If you only want to reply to a specific message in a personal chat or a group chat on Microsoft Teams, then the quote feature would be a great tool for you. Also, you can quote someone in the replies in a group chat. In this guide, we are going to show you how to quote on Microsoft Teams.
Microsoft Teams is used by millions of people for professional and educational reasons. Because of the recent pandemic, businesses and educational institutions have gone online now. As a consequence, getting proficient with online conferencing platforms like Microsoft Teams has become essential.
While messaging in a group chat, it is very important to clarify which message you are responding to when there are tens of people participating in a Team chat group or channel to minimize misunderstanding. Because of this, Microsoft Teams has included this quote feature through which you can clarify to whom you are replying.
So, keep reading this post until the end to learn more in detail.
How To Quote A Message On Microsoft Teams
There are so many ways through which you can quote someone on Microsoft Teams. Some of the best ways are given below:
1. Using the Format Options
Using the format option will be the best choice for you if you prefer to use the mouse cursor for everything. In this way, you will need to quote yourself. However, follow the below steps o quote a message by using the format option:
- Open Microsoft Teams and select the message that you want to quote.
- Tap on the Format icon and then click on the Quote icon from the toolbar.
- Now you can quote and write your reply.
However, if you are using an old version of Microsoft Teams, then you may see a different interface. In that case, you should tap on the Format icon to open up the menu and then click on the Quote option. In this way, you can use the Quote and write your reply.
Note: It is possible that you will need to copy the original message and then tap on the Format icon then Quote before you can proceed. After choosing Quote, copy and paste the message into the reply box.
2. Using the Keyboard Shortcut
Using the keyboard shortcut is the handiest way to handle the job. In this way, you won’t have to touch the mouse. Follow the below steps to do this:
- Open Microsoft Teams, and open up the conversation where you want to quote.
- Take a copy of the message by pressing Ctrl + C on your keyboard.
- Click on the message typing box and press Shift + > on your keyboard to access the menu.
- Paste the text from the original message.
- Following you’ve typed your message after the quotation, hit Enter twice more.
- Now say whatever you want and press Ctrl + Enter on your keyboard to send the message.
Sometimes, if you are on Windows 11, pressing Shift + > may not work. In that case, you can just press the > key, paste the copied message, and then press Shift+Enter twice.
3. Using the Right-Click Button On Mouse
If you are using the latest version of Microsoft Teams 2.0 on Windows 11, then you are getting the best way to quote a message. Follow the below steps to know.
- Open Microsoft Teams and enter the conversion where you want to quote a message.
- Select the message and right-click on it.
- Once you right-click on the message, a drop-down menu will appear. Choose the Reply
- Now your mouse cursor will be taken over to the message box along with the quote.
In this way, you can easily quote someone without going through all the trouble.
Android Mobile Phone
The procedure of quoting a message on the Microsoft Teams mobile applications is much simpler. If you are using Microsoft Teams in the iOS or Android mobile applications, you can expect the most straightforward manner of responding to messages. Microsoft Teams mobile app works in the same way as any other online messaging software, allowing you to respond to chat messages in a flash.
And indeed, the best part is that it doesn’t care if you’re using a personal account or one associated with your corporation. The UI and accessibility of the function are the same for either account, which is exactly how it should be in a perfect world.
So, how to do that?
Simply launch Microsoft Teams and log in to your Teams account using the mobile app. To access your private conversations, go to the Chat section in the navigation bar at the bottom of the screen.
Go over to the message you wish to quote or respond to in the conversation and click on the message. Swipe right on the message afterward. Keep swiping the message until you see an arrow emerge.
Inside the message compose box, the text will be quoted.
Once you’ve finished typing your response, use the Send button to send the message back to the sender.
Also, to respond to a message and quote it, you may long-press the message and choose Reply from the pop-up menu that displays on your screen. The result will be the same as swiping the message to the right.
In Microsoft Teams, you may do several different things, including quoting a message. Most of you, I’m positive, get dozens, if not hundreds, of messages each day on Teams. As a follow-up, you should quote from the original message if possible.
Because of this feature, your coworkers won’t have to keep scrolling up to see what the original inquiry or message was that prompted your response. The value of one’s time cannot be underestimated. We hope this article helped you to know how to quote on Microsoft Teams.